Hillhouse Quarry digs new document imaging system

The system, which is tightly integrated into Hillhouse Quarry's Access Dimensions accounting system, is being used to electronically store proof of deliveries – hence the improvement in cash flow. Says Hillhouse accountant Charles Toyn: "With the economic climate as it is, our construction customers are taking even more time to pay us and so if we can't provide them with signed delivery notes when requested, there's little hope we'll ever receive payment. This is why it is so important to be able to efficiently produce a delivery note alongside all sales invoices and have all PODs securely stored and easily accessible." And he adds: "We identified the need for a reliable and fully-integrated document imaging solution that could provide quick and easy desktop access to PODs. This would speed-up the resolution of customer queries and put an end to lost PODs. "After scouring the market, it was apparent that Version One was not only capable of delivering the functionality we required but was also proven to integrate into Access Dimensions." Using Version One's software, up to 6,000 PODs each month are now scanned, tagged to the appropriate record in Hillhouse Quarry's Access finance system and electronically stored. Authorised staff can now instantly view the imaged PODs, either by drilling down through Access Dimensions or via Version One's web browser.